CYDON GAMES
RFQ checklist: request comparable, itemised proposals

Fill in this brief once and send the same requirements to each supplier. Ask them to mark every item as included, excluded or requiring confirmation. This separates a headline equipment price from the complete project scope.

Country / city: __________
Venue type and stage: __________
Room plan / available space: __________
Audience and intended group sizes: __________
Preferred game formats: __________
Budget range / target opening: __________
Preferred scope — Starter / Pro / Flagship / undecided: __________

1. Your venue and audience
- Country and city; new venue or expansion; project stage and target opening date.
- Dimensioned plan, ceiling height, columns, doors, exits, finished floor and installation access.
- Audience, intended group sizes, supervision approach and budget range if available.

2. Equipment and content
- Itemised hardware quantities and models, game modes and versions, accessories, spares and content licence terms.
- Room-by-room drawings and selected equipment's loads, power, mounting and network requirements.
- Demo of the proposed modes; agreed player limits, reset steps and acceptance tests. Request IP authorisation where branded content is proposed.

3. Software and operation
- Operator controls, permissions, session records, connectivity and data handling that the quoted configuration actually includes.
- Booking or payment integration responsibilities, local providers, languages, recurring fees and content update terms.
- Training, cleaning and maintenance procedures, fault support, spare-parts lead times and warranty exclusions.

4. Delivery and evidence
- Shipping terms, duties, local installation, commissioning, destination documentation and named responsibilities.
- A relevant delivered-project reference, with permission to share its details; ask which equipment and software were supplied.
- Proposal validity, supply lead times, inclusions/exclusions and a written handover checklist.